TANNEHILL

USE OF SCHOOL PROPERTY

(REGULATIONS)

Obtain from the district office the necessary application forms.

Application must be submitted at least one week in advance.

Return the forms to the district office.

School property shall not be available on occasions or during hours that have been scheduled in advance by the various school principals for school exercises or functions in connection with regular schoolwork.

Persons or organizations using school property that include a stage and stage equipment shall not be permitted to remove or displace furniture or apparatus.  Pianos shall not be moved on or off the stage, except under the direction of the district personnel in charge.

Access to rooms or facilities, including playing fields, other than approved by application, shall not be permitted.

No intoxicants or narcotics shall be used in or about school buildings, premises, and transportation equipment, including playing fields; nor shall profane language, quarreling, fighting, or gambling be permitted.

Smoking in school buildings is prohibited.  Violations of this rule by any organization during occupancy shall be sufficient cause for denying further use of school premises to the organization.  The school district’s policy regarding tobacco use will be provided, which policy discloses the school’s rules regarding tobacco products on school premises.

Juvenile organizations must have adequate adult sponsorship and supervision.

The person or group receiving the permit shall be responsible in case of loss or damage.

No preparation shall be used on the floors at any time by groups using a building for dancing.

A school employee must be on the school grounds at all times when facilities are being used by outside groups.  When custodians are normally not on duty, any group using school facilities must reimburse the school for all employment costs incurred by the district for such employment of school personnel, in addition to any rental fee as prescribed.  The custodian is paid at his/her time and one-half rate.

All functions must close by midnight unless special arrangements have been made with the school principal.

Any person applying for the use of school property on behalf of any society, group, or organization shall be a member of such applicant group and must present written authorization from such applicant group to make such application.

It is the responsibility of the organization to provide proof of liability insurance before using any facility or transportation equipment.  A copy of the organization’s liability insurance shall be maintained on file in the district administration office.

The school district reserves the right to reschedule any or all school property for another purpose or group should a priority need arise.

USE OF SCHOOL PROPERTY, REGULATIONS (Cont.)

During School Hours

School buildings, property, or equipment may be used only by student groups for student group meetings or activities that are related to the curriculum during normal school hours.  Such use shall be arranged according to the official school schedule.

The use of school buildings, property, or equipment by students during normal school hours shall be free of charge.  However, consent of the superintendent must be obtained.  The building custodian and a member of the faculty must be present at the school.

During Non-School Hours

School buildings, property, or equipment may be made available to student or non-student groups for non-curriculum use of a general public interest during non-school hours.  A schedule of fees, rates, and charges is outlined below.

These regulations shall be made available to applicants and the observance of these regulations is a condition of the use of the facilities.

Schedule of Fees, Rates, and Charges for Non-Student-Led Groups

A security deposit of $50.00 shall be required in advance for facility rental. The deposit shall be refunded after inspection of facilities by school officials determines that proper care and compliance with regulations have been observed during the time of rental use.

Gyms - $10.00 per hour for practice (minimum rental of 3 hours).

Cafeterias - $10.00 per hour (minimum rental of 3 hours).  If the kitchen is used, at least one cafeteria employee regularly assigned to that kitchen must be used for an additional rate of the actual cost incurred by the school district for the employee’s services.  Custodial service will be available the actual cost incurred by the school district for the employee’s services.

Employees of the school are exempt from usage fees for facility rental provided that they abide by all other regulations governing the use of facilities including but not limited to: providing supervision by the employee (the employee must be present and monitoring any activities throughout the duration), insuring proper care, clean up and safety before during and after activities.