TANNEHILL

BOARD OF EDUCATION

MINUTES

The Tannehill Board of Education recognizes that the board speaks through its board meeting minutes.  The minutes clerk shall record the minutes of each board meeting.  The superintendent shall maintain the minutes in a fire­proof vault.  The approved minutes are public records and may be examined by any citizen of the district upon proper request except for minutes of executive sessions. 

The media is entitled to tentative minutes of school board meetings.  Upon request, the school district will provide tentative minutes to the media within four business days, excluding the date of the meeting, after the meeting.  Business days will not include Saturday, Sunday, or holidays legally declared by the State of Oklahoma. 

In order to protect the school board and to maintain the integrity of executive session, upon the return of the board to open session, an announcement should be made stating:

   1.       Names of those present and absent during the executive session;

   2.       All matters considered and that no other matters were discussed; and

   3.       The fact that no action was taken.

These items recorded in the minutes constitute executive session minutes.  Generally, a verbatim transcript of what is said during an executive session is not information that is available for public record due to the inherent confidentiality of the information.

In the interest of maintaining confidentiality of the information discussed during executive sessions, under no circumstances will audio/video recording or pictures of executive sessions be permitted.

Refer to BEF-P for procedures on preparing board minutes.

REFERENCE:    25 O.S. § 115 and 312

                                70 O.S. §5-119